HIPA Right To Information Act 2005


PRO-ACTIVE Disclosure under Section 4(1)(b)


Introduction


The particulars of organisation, functions and duties

PROACTIVE DISCLOSURE UNDER SECTION 4 OF RIGHT TO INFORMATION ACT, 2005
SECTION 4 (1)(b)(1)


PARTICULARS OF ORGANISATION AND FUNCTION

Haryana Institute of Public Administration (HIPA) is an apex State Training Institute funded by the Govt. of Haryana. HIPA was established in 1983 with the objective of providing training, research and consultancy to improve efficiency and effectiveness in administration. The Institute endeavors to realize its objectives by enhancing professional knowledge, skills and inculcating attitude necessary for better performance of an individual and also of an organisation.


INSTITUTE'S STRUCTURE

HIPA is an autonomous society registered under the Societies Registration Act, 1860. The governing body is headed by the Chief Minister. The managing committee called the Executive Council, is headed by the Chief Secretary of the State, looks after the functioning of the Institute. The Director who is a senior IAS officer normally in the rank of Financial Commissioner & Principal Secretary to the State Government is the Principal Executive Officer of the Institute.

The Institute’s professional structure consists of the following core faculties:-

Computer Science
Behavioural Science
Economics And Development Planning
Public Administration
Financial Management
Sociology
Disaster Management

Each faculty functions with considerable autonomy and flexibility and is responsible for designing, developing and carrying out training programmes, research and consultancy.

The Institute maintains a permanent core faculty of well-qualified and experienced members, while the subject specialists and management experts are invited as guest faculty from time to time.

TRAINING

   (i) INSTITUTIONAL TRAINING PROGRAMMES

      For IAS probationers alloted to Haryana cadre and also for Haryana Civil Service (Executive Branch) probationers.

   (ii) FOUNDATIONAL TRAINING PROGRAMMES

      For category ‘A’ & ‘B’ officers of all Government Departments recruited through Haryana Public Service Commission.

   (iii) IN SERVICE TRAINING FOR HCS

      The Institute organises compulsory inservice training programmes for the HCS (Executive Branch) Officers.

   (iv) SUBJECT SPECIFIC SHORT-TERM IN-SERVICE TRAINING PROGRAMMES

      The Institute organises subject-specific in-service training programmes for officers of different departments of the State Government on various areas.

   (v) NEED-BASED TRAINING PROGRAMMES

      These are organised for various Corporations/Boards and other autonomous bodies of the State Government and Central Government.

   (vi) TRAINING COURSES FOR MINISTERIAL STAFF

      To improve the efficiency of officials right at the cutting edge level, the Institute also conducts training for supervisory level and class III employees of the State Government through its Secretariat Management School (SMS) Gurgaon and Divisional Centre (DTC), Panchkula.

   (vii) DEPARTMENT OF PERSONNEL AND TRAINING (GOI) HIPA

      HIPA conducts various training programmes sponsored by DOPT, Government of India such as 1-week/3-weeks in-service training programmes for IAS officers. In addition, some training programmes on subjects sponsored by various other National and International Agencies are also conducted.

   (viii) SEMINARS AND WORKSHOPS

      In view of growing multidisciplinary approaches, the Institute conducts seminars and workshops so as to facilitate frequent interaction among the administrators, academicians and professionals on various subjects of interest.


RESEARCH AND CONSULTANCY

The Institute undertakes, promotes and coordinates research and analytical studies on its own and in collaboration with other Government and Non-government organisations.The research and consultancy services offered by the Institute basically aim at problem diagnosis, preparation of action plans and redesigning and restructuring systems. The institute offers research and consultancy in the following areas :

Monitoring and Evaluation.
Survey Research.
Organisational Change.
Strategic Economic Planning (Power Sector, Local Institutions etc.)
Social Sector Re-engineering: (Health, Gender Issues and Education.)
System Study, Design and Development.
Library Organisation & Automation.

The major achievements of HIPA in the area of research and consultancy includes a number of research projects successfully completed and publically acknowledged.


LOCATION AND INFRASTRUCTURE

The Institute shifted to its own campus at Gurgaon in 1993, located at Plot No. 76, Sector -18, Gurgaon over a plot of 7 acres of Land. HIPA is just 10 kms. away from the International Airport on the Delhi-Jaipur Highway.

The Institute building has four stories and is equipped with excellent infrastructure facilities consisting of a number of class-rooms equipped with modern training aids, computer labs, spacious auditorium and conference rooms.

Library & Information Centre of the Institute is equipped with a core collection of over 25000 books in the area of Social Sciences, Management and Literature. The Centre subscribes to almost all leading Journals & Magazines of National and International repute.

Air-conditioned reading hall of the library provide conducive environment for study and research.

The Institute’s hostel provides well-furnished, comfortable accommodation for about 90 trainees at one time. It has spacious dining hall, mess facilities, indoor games like Table Tenis,Billards, Squesh Court etc. and sitting arrangements for smaller groups.


The powers and duties of officers and employees

PROACTIVE DISCLOSURE UNDER SECTION 4 OF RIGHT TO INFORMATION ACT, 2005
SECTION 4 (1)(b)(2)


Duties of Faculty Members

Duties of Officers & Employee


The procedure followed in the decision making process, including channels of supervision and accountability


The norms set by it for the discharge of its functions


The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions

PROACTIVE DISCLOSURE UNDER SECTION 4 OF RIGHT TO INFORMATION ACT, 2005
SECTION 4 (1)(b)(5)


Faculty Manuals

Administrative Manuals


A statement of the categories of documents that are held by it or under its control


The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration, thereof


A statement of the boards, councils and other bodies - Minutes

PROACTIVE DISCLOSURE UNDER SECTION 4 OF RIGHT TO INFORMATION ACT, 2005
SECTION 4 (1)(b)(8)


A list of decision of EC Meeting held by the Institute its inception i.e. 1983

Sr.No Date Venue Agenda
116.08.1983Hry. Civil Sectt. Chandigarh14
217.08.1983Hry. Civil Sectt.Chandigarh23
3 19.01.1984 Hry. Civil Sectt.Chandigarh 11
4 19.07.1984 Hry. Civil Sectt.Chandigarh 10
5 02.11.1984 Hry. Civil Sectt.Chandigarh 13
6 29.03.1985 Hry. Civil Sectt.Chandigarh 3
7 12.08.1985 Hry. Civil Sectt.Chandigarh 7
8 24.03.1986 Hry. Civil Sectt.Chandigarh 08+01 Supplement Item
9 29.07.1986 Hry. Civil Sectt.Chandigarh 07+01 Supplement Item
10 17.03.1987 Hry. Civil Sectt.Chandigarh 10+01 Supplement item
11 18.08.1987 Hry. Civil Sectt.Chandigarh 11+01 Supplement item
12 17.02.1988 Hry. Civil Sectt.Chandigarh 10
13 23.01.1989 Hry. Civil Sectt.Chandigarh 10
14 12.12.1989 Hry. Civil Sectt.Chandigarh 09
15 08.08.1990 Hry. Civil Sectt.Chandigarh 09
16 05.06.1991 Hry. Civil Sectt.Chandigarh 05
17 05.08.1991 Hry. Civil Sectt.Chandigarh 10+01 Supplement Item
18 18.05.1992 Hry. Civil Sectt.Chandigarh 11
19 12.08.1992 Hry. Civil Sectt.Chandigarh --
20 22.02.1993 Hry. Civil Sectt.Chandigarh --
21 30.07.1993 HIPA, Guragon 14+01 Supplement Item
22 03.09.1993 -- 01
23 27.04.1994 Chandigarh 17
24 24.08.1994 Chandigarh 15+01 Supplement Item
25 25.04.1995 -- 01
26 16.05.1995 Chandigarh 19+01 Supplement Item
27 17.08.1995 Chandigarh 11+01
28 27.11.1995 Haryana Bhawan, New Delhi 09
29 12.04.1996 HIPA Complex, Gurgaon 11+01 Supplement Item
30 19.07.1996 Haryana Niwas, Chandigah 11+02 Supplement Item
31 29.12.1996 Haryan Bhawan, New Delhi 15+ 03 Supplement Item
32 11.04.1997 HIPA Complex, Gurgaon 08+03 Supplement item
33 25.07.1997 Haryana Bhawan, New Delhi 13+01 Supplement Item
34 10.03.1998 Haryana Niwas, Chandigarh 16+01 Supplement Item
35 11.09.1998 HIPA Complex, Gurgaon 09+01 Supplement Item
36 19.01.1999 Haryana Niwas, Chandigarh 13
37 10.05.1999 Haryana Niwas, Chandigarh 08
38 14.01.2000 Haryana Bhawan, New Delhi 17
39 22.08.2000 HIPA, Gurgaon 19
40 17.03.2001 Haryana Bhawan 11+01 Supplement Item
41 21.06.2001 HIPA Complex, Gurgaon 08+01
42 25.06.2001 Haryana Bhawan, New Delhi 21
43 28.03.2003 Haryana Niwas, Chandigarh 22
44 14.07.2003 Haryana Niwas, Chandigarh 11
45 24.09.2004 Haryana Bhawan, New Delhi 24
46 14.02.2005 Haryana Bhawan, New Delhi 14
47 09.08.2005 Haryana Bhawan, New Delhi 17
48 28.03.2006 Haryana Niwas, Chandigarh 09
49 15.07.2006 Haryana Bhawan, New Delhi 11
50 21.11.2006 Haryana Niwas, Chandigarh 10+01 Supplement Item
51 26.03.2007 HIPA Complex, Gurgaon 15+03
52 02.08.2007 HIPA Complex, Gurgaon 10
53 04.07.2008 Haryana Niwas, Chandigarh 15+01
54 09.06.2009 Hry. Civil Sectt 17+14 Supplement Item
55 14.10.2009 Haryana Niwas, Chandigarh 16
56. 14.10.2009 Haryana Niwas, Chandigarh --
57. 16.04.2010 Haryana Niwas, Chandigarh --
58. 09.02.2011 Haryana Niwas, Chandigarh Minutes of Meeting
59. 12.09.2011 Haryana Niwas, Chandigarh 16+5 Supplement Item
60. 31.08.2012 CS Committee Room, Chandigarh Agenda Items Minutes of Meeting
61. 02.03.2013 Haryana Bhawan, New Delhi Agenda Items Minutes of Meeting
62. 11.03.2014 CS Committee Room, Chandigarh Agenda Items
63. 10.04.2015 HIPA, Gurgaon Agenda Items(17+1)
64. 28.08.2015 Haryana Civil Secretariate Chandigarh Agenda Items(9)
65. 04.01.2016/td > Haryana Civil Secretariate Chandigarh Agenda Items(12+2)
66. 12.04.2016 Haryana Civil Secretariate, Chandigarh Agenda Items(7)

A directory of officers and employees


The monthly remuneration received by each of officers and employees, including the system of compensation as provided in regulations


The manner of execution of subsidy programmes, including amount allocated and the details of beneficiaries of such programmes

NOT APPLICABLE



Particulars of receipts of concessions, permits or authorisations granted by it

NOT APPLICABLE



Details in respect of the information, available to or held by it, reduced in an electronic form


The particulars of facilities available to citizens for obtaining information, including the working hours or a library or reading room, if maintained for public use

PROACTIVE DISCLOSURE UNDER SECTION 4 OF RIGHT TO INFORMATION ACT, 2005
SECTION 4 (1)(b)(15)


The working hours of library are 9.00 a.m to 5.00 p.m.HIPA library is use by employee of HIPA. It is not for public use.


The names, designations and other particulars of the Public Information Officers


Such other information as may be prescribed


List of routine decisions/important policies which you force will affect public and Prepare list of issues in which administrative and quasi judicial decisions are generally taken

NOT APPLICABLE



Incumbants chart for the post of Director/Director General in HIPA


Incumbants chart for the post of Joint Direcor/Additional Director/Executive Director in HIPA


Information about applications received and information given under RTI Act at HIPA



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